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Supervisory Section

Rules Governing functioning of Supervisory Section KD/JD

Procedure for appointment of Supervisor staff for class X,XI,XII, D.E.Ed.

(i) The Board shall ask for the list of persons from Director of School Education and Chief Education Officers of the respective districts for appointment as Superintendents and Deputy Superintendents in various examinations of the Board.

(ii) The officers concerned with the conduct of examinations in the Jammu and Kashmir Divisions of the Board shall remain in close touch with the Education Officers, so that the lists are finalized and the appointments effected atleast three weeks before the commencement of a particular examination.

(iii) The letters of appointment for Superintendents and Deputy Superintendents shall be signed by the concerned officers of the Board connected with the conduct of examinations

(iv) The acceptances of the Superintendents shall be received and consolidated by the officers concerned of the Board. In case the acceptances are not received upto one week before the commencement of a particular examination for which appointments were made, alternate arrangements shall be made by the Board in consultation with the Chief Education Officers concerned.

(v) The Board shall hold meeting of all the Chief Education Officers, if need arises, atleast fifteen days before the commencement of a particular examination to meet any emergency in the conduct of various examinations of the Board;

(vi) The Chief Education Officers shall not leave their respective District Headquarters for a period starting from the week immediately prior to the commencement of a particular examination till its termination to meet any exigency as may arise on account of last minute refusals by the Superintendents, Dy Superintendents or by any other member of the supervisory staff or on any other account;

(vii) The Superintendents of examination centres shall make appointments of Assistant Superintendents and other Supervisory staff in consultation with the Head of the institution concerned where centre of Examination is fixed.

(viii) The Supervisors (invigilators) be drawn from within a radius of 13 kms from the centre of examination at which they (invigilators) are appointed.

(ix) Adequate advances shall be paid to the Superintendents of examination centres concerned enabling them to make payments to Deputy Superintendents and supervisors (invigilators) and other menial staff other than Assistant Superintendents immediately on termination of a particular examination. However no payment shall be made by the Superintendent to any invigilator or any other member of the menial staff against whom a complaint has been made to the Board for any offence committed by him/her during the course of a particular examination. The Superintendents besides recording a certificate of disbursement shall also furnish the payees receipts duly attested alongwith the bill to the Board.

(x) The Superintendents of the examination centres shall in no case and under no circumstances make the appointments of Additional Deputy Superintendents which involve inter district transfers.

(xi) The Assistant Superintendents need not be the clerks of the schools or the Education Deptt. Only Teachers, Library Assistants of not less than Jr. Assistant grade and Masters of proven integrity as may be recommended by the Head of the Institutions where centre of examination is fixed, can also be appointed as Assistant Superintendents.

(xii) No one shall as for as possible be appointed as Superintendent Dy Superintendent, Asstt. Superintendent or supervisor in more than one examination in a session.

(xiii) The distribution of stationery and other articles shall be made by the Board of School Education at respective District Headquarters.

(xiv) The Supervisory staff including the Superintendents and the Deputy Superintendents, at the Centres constituted in a College be appointed by the Principal concerned subject to the condition that no teacher from the school system shall be appointed on the Supervisory staff without consulting the Principal of Higher Secondary School /Chief Education Officer concerned, in respect of High Schools, in writing.

(xv) The appointment of Superintendents and Deputy Superintendents from among the college staff at the centres other than colleges shall be made by the Board on the recommendation of the Principal of the college concerned.

Ordinarily the following number of supervisors shall be appointed at each centre:-

i) upto 10 candidates-either Dy Superintendent or Asstt. Superin-tendent and no supervisor.

ii) from 11 to 30 candidates Dy Superintendent and Asstt. Super-intendent and no supervisor.

iii) from 31 to 60 candidates one supervisor;

iv) from 61 to 90 candidates two supervisors;

v) from 91 to 120 candidates three supervisors and so on i.e. one supervisor for a count of 30 candidates after the number of candidates exceeds 30.

Unless otherwise provided in these Regulations the appointments of Superintendents, Deputy Superintendents and other Supervisory staff for various examinations of the Board shall be subject to the following conditions:-

1) No one shall as far as possible, be appointed Superintendent unless he or she has the status of a gazetted officer;

For purposes of this connotation the Head of a Private affiliated Institution shall be deemed to be a Gazetted Officer.

2) No one shall be appointed Superintendent unless he/ she has worked twice as Dy. Superintendent;

3) No one shall be appointed Dy. Superintendent unless he/ she has worked twice as Supervisor;

4) Only members of the teaching staff shall be eligible for appo-intment as Superintendents, Dy. Superintendents and Supervisors;

5) The Chairman may, where he is satisfied, sanction actual

expenses in favour of Superintendents, Dy Superintendents, Asstt. Superintendents and other supervisory staff for conduct of various Board examinations at the Centres beyond motorable roads;

6) At least two persons, the Superintendent and preferably the Asstt. Superintendent shall always be on duty at the examination centre irrespective of the number of candidates.

7) As far as possible, the Superintendent and the Dy. Superintendent should not belong to the same community;

8) No member of the staff of a particular school where the Board examination is being conducted and its own students are appearing in the examination, be appointed on the supervisory staff;

9) Inter-district shall transfers of supervisory staff shall be not allowed and in case such transfers are necessitated by official exigencies, Directors of Education concerned shall be consulted and their consent sought in writing by the Board;

10) A register shall be maintained in the Divisional Sub offices of the Broad indicating the names and other particulars of the staff appointed as Superintendent, Dy Superintendents, etc. for various examinations of the Board to help avoid repetitions as for as possible besides making the arrangement broad-based and more representative in character. The register shall also contain particulars of the supervisory staff disqualified on account of dereliction of examination duty or involvement in malpractices adversely affecting the realibility of the Board examinations.

11) Under no circumstances no such person shall be appointed to act in any capacity in any examination conducted by the Board against whom there is a case of any kind pending in his/her (prospective appointee’s)parent Department or has been punished for any of-fence by his/her Department or by the Board or does not command a good reputation;

12) No payment shall be made to the Superintendents, till they submit the confidential report to the Board.

13) The confidential reports submitted by the Superintendents shall be taken note of while appointing Superintendents, Dy superintendents and other supervisory staff for the various examinations of the Board;

14) The officers concerned with the conduct of examinations in Jammu and Kashmir Divisions of the Board shall issue to all Superintendents of Examination centres the above guidelines for smooth and efficient conduct of examination.

15) The Board shall invoke provisions of sub-section (vi) and (viii) of section 10 of the J&K Board of School Education Act. 1975 and withdraw affiliated of any institution refusing to place at the disposal of the Board its accommodation, furniture and laboratories for conduct of various examinations of the Board.

16) The Administrative Department shall be provided with the list of persons who refuse to take up Board assignments without any valid reason for taking suitable action under Sub-section (2) of section 5 of the Jammu & Kashmir (Prevention of Unfair means) Examination Act –1987 for defying to perform their duties.

Notwithstanding anything contained in the above Regulation, the Board may, in exceptional cases, make appointments of persons other than those mentioned above, for very cogent and important reasons to be recorded in writing. The practical examiners shall appoint the supervisors and inferior staff to assist in practical examination from among the employees of the Institution where the practical examination is conducted. These appointments shall be made in consultation with the Head of the Institution.

The strength of supervisory and menial staff required for the conduct of an examination (theory & practical) at each centre shall be as prescribed in the Regulation.

The rate of remuneration of Superintendents, Deputy Superintendents, Assistant Superintendents Practical Examiners, other supervisory and menial staff is given in Appendix-1 and schedule showing automatic deductions is given in Appendix-2

The Board shall request the concerned Law & Order Authorities to render all possible help for the safe and smooth conduct of examinations and whenever the police personnel do not function effectively on the advice of the Superintendent of the examination centre, the Superintendent of the concerned centre shall bring the matter to the notice of the Board and Law and Order authority for such actions they may consider necessary.

The Chairman may initiate measures from time to time to further streamline and strengthen the procedure relating to the appointment of Supervisory staff for various examinations of the Board to ensure efficient and smooth conduct there of:

Appointment of Inspectors for Inspection of Exams. Centres

The Board shall appoint, on the basis of their experience, suitability and integrity, persons as Inspectors in the case of centres constituted in schools when Principals of respective colleges or their nominees shall be appointed Inspectors for the centres constituted in colleges.

The number of inspectors to be appointed will be determined according to the requirements keeping in view the need for speedy and efficient over all supervision of the centres.

Provided, however, that no one shall be appointed as Inspector of Centre in theory examination unless he/she has at least three years experience as Superintendent of an examination centre, provided further that the appointing authority in very exceptional cases may make appointments otherwise also.

(ii) The maximum number of visits that can be paid for inspection of a centre of theory and practical examination shall be three. It shall however, be necessary for the Inspector to conduct inspection of theory centres of examination preferably on first day of examination.

(iii) The Inspector shall advise the Superintendent of an examination centre or the examiner of a practical centre on the efficient conduct of the examination and bring to his notice any loop holes in this direction. He shall report to the Board the result of his observations for such action as it (Board) may have necessary.

(iv) An Inspector of Practical Examination Centre shall check and if necessary revise an award given on spot by the examiner. All such cases of revision shall be specifically brought to the notice of the Head Examiner, in case the Inspector is not the Head Examiner, and the decision of the Head Examiner shall be final.

(v) The fee for inspection of the Centre of the Theory Examinations and for inspection of Practical Examination Centre shall be as given in Appendix-1 and Appendix-3, respectively, plus T.A. and D.A., as admissible under rules.

(vi) The Inspectors shall, as far as possible, be allotted centres of examination, nearest to their places of postings for inspection to ensure that maximum time is spent at each examination centre by them. They shall invariably inspect all examination centres allotted to them under rules;

(vii) The Inspectors shall make a confidential report to the Board about the functioning and integrity etc. of the Superintendents of the examination centres allotted to them. Similarly the Superintendents of the Examination Centres shall also make a confidential report to the Board about the functioning and integrity, etc of the Deputy Superintendents, Assistant Superintendents and of other supervisory staff working under them;

(viii) No payment shall be made to the Inspectors till they submit the confidential reports to the Board;

(ix) The confidential reports submitted by the Inspectors shall be taken note of by the Board while appointing Superintendents, Deputy Superintendents and other supervisory staff for the various examinations.

Vigilance Officers

(i) The Board shall besides appointing inspectors, also constitute Vigilance Squads comprising not less than two persons wherever necessary for the efficient conduct of examination, who shall pay three visits to an examination centre. The vigilance officer shall receive a fee as given in Appendix-1 plus T.A and D.A as admissible under rules.. It will be the duty of the Vigilance Officer to see if the examination is being conducted smoothly and efficiently and he or she shall make a confidential report to this effect to the Chairman of the Board.

(ii) To ensure smooth and fair conduct of examination at the Centres known to be notorious, the Chairman may appoint two Vigilance Squads for such centres as he deems necessary.

(iii) The Vigilance Squads shall make a confidential report to the Board about the functioning and integrity etc. of the Superintendents of the examination centres allotted to them.

(iv) No payment shall be made to the members of the Vigilance Squads till they submit the confidential reports to the Board;

(v) The confidential reports submitted by the Vigilance Squads shall be taken note of by the Board while appointing, Superintendents, Deputy Superintendents and other supervisory staff for the various examinations.

Supervisory Section Supervise conduct of Examination with the co-operation of Examination sections(concerned)/ forms and stationery section and ensure the delivery of parcel to the secrecy section concerned with following Board Rules and Regulations.

CONDUCT OF EXAMINATION

(THEORY AND PRACTICAL)

General

(i) Any deficiency in the question papers and infringement of Regulations affecting the conduct of examinations , such as opening of a wrong envelope etc. shall immediately be reported to the Secretary ( Telephone Nos. Offices at Srinagar and Jammu 430820, 430821, 431984, 431985 and 546601, 546604, 548528, 542102 respectively).

(ii) All inquiries in regard to candidates e. g. admission of candidates, Roll No.s subjects offered etc. should be addressed to Additional/Joint Secretary (Examinations) of the respective Division.

(iii)From the time the Superintendent Examiner reaches the station of examination upto the end of examination he/she shall consider himself as an agent of the Board and must not leave the station without the previous permission of the Secretary

(iv)The Superintendent/Examiner shall make his/her own arrangement for Board and Lodging, if posted outside his/her normal Headquarters.

(v)The Superintendent shall ask the Supervisory Staff to go through the list of their duties and directions for the candidates, a day before the commencement of the examination.

(vi)The Superintendent shall see that the duties assigned to the Deputy Superintendent and the Supervisory staff are properly carried out.

(vii)Any infringement of Regulations or disobedience or misbehavior on the part of any member of the Supervisory staff shall be reported to the Secretary on the day of occurrence.

(viii)The Superintendent shall make a round of all the rooms comprising the centre after short intervals and shall not leave the Supervision of any of the rooms or side galleries entirely to the Deputy Superintendent for the supervision

Subject/Papers not provided for

On the first day of the examination the Superintendent shall announce to the candidates the subject/subjects/paper/papers given in the date sheet, and the one in which question papers have not been received by him/her or which have not been provided in the Centre statement; to verify that no candidate is appearing in any of these subjects/papers at his/her centre.

Custody of Question Papers

(i) The Superintendent/Examiner shall be responsible for the safe custody of the sealed envelopes containing question papers from the time of taking the delivery.

(ii) He/she shall see that the key of the box in which the question papers are kept, remains always in his/her personal custody and that no one else possesses a duplicate.

Superindent’s/ Examiner’s residence

In no case shall a Superintendent/Examiner make an arrangement for his/her stay in a student’s hostel or in the school or college premises or in the house of a member of the Supervisory staff or in the house of an examinee.

Opening of the Parcel

5. (i) The sealed parcel containing the sealed envelopes of question papers shall be opened by the Superintendent one day before the commencement of the examination in the presence of two witnesses i.e. the Deputy Superintendent and one Supervisor, if no Supervisor is available, another person of known respectability shall be asked to witness the opening of the parcel.The Superintendent and the two witnesses shall examine carefully the state of the outer cover and that of the sealed envelopes contained in it. If the sealed cover of the parcel is found in proper condition with seals intact, the Superintendent shall open it and send the certificate on the prescribed form to the Secretary on the same day.

(ii) If the seals of the cover containing the envelopes of question papers appear to have been tampered with, the sealed envelopes inside shall be taken out without breaking the seals of the cover and the empty cover shall be returned immediately to the Secretary by name, with a detailed report which should be signed by the witnesses as well as the Superintendent.

(iii) The Superintendent shall check the total number of envelopes, see their condition, particularly that of the seals, and compare the number of question papers shown on the envelopes with the centre statement and also with the list of candidates, subject-wise/paper-wise in order to make sure that question papers have been supplied in adequate number in all the subject/papers (including optional, if any) indicated in the Centre statement and the list of candidates. He/she shall also make sure that the seals have not been damaged in transit. Any discrepancy shall be reported immediately to the Secretary .A certificate on the prescribed form duly filled in shall be sent to the Secretary on the same day.

Insufficient No. of Copies of question papers.

If per chance the number of copies of question papers is less than the number of candidates, the Superintendent/Examiner shall dictate the paper to the candidates not supplied with printed paper without disturbing other candidates and give them extra time equal to that spent in dictation. A report of this affect must be made to the Secretary.

Opening of Envelopes.

(I) Each envelope containing question papers shall be opened in the examination hall by the Superintendent /Examiner on the date and hour fixed for the examination in that subject and paper, in the presence of the Deputy Superintendent and in the presence of the Supervisor in respect of practical examination or in the absence of the Supervisor , before a witness of known respectability after the condition of the envelope is carefully examined by them. If the envelope along with the seals is found in proper condition, the Superintendent/ Examiner shall open it keeping the seals intact, after sigining together with at least two witnesses including the Deputy Superintendent, Supervisor, as the case may be, the prescribed certificate given on the envelope containing the question papers.

(ii) The contents of the envelope containing question papers shall be removed by cutting the flap of the envelope with a pen knife or a pair of scissors. The flap shall, in no case be torn open. The seals must be left intact for purposes of inspection after the completion of the examination, the empty envelopes shall be returned to the Secretary along with other documents.

(iii)No envelope containing question papers shall be opened unless the

Superintendent/ Examiners is sure that there is at least one candidate present for taking the examination in that subject/papers If no candidate is present for a particular subject/paper the envelope shall be returned to the Secretary by name unopened, in a sealed cover with a forwarding letter on the day of examination.

(iv) No remuneration shall be paid to a Superintendent/Examiner who, through an oversight opens sealed envelope containing question papers meant for a different session. Likewise the Dupty Superintendent and the Supervisors who have acted as witnesses for the opening of the envelopes shall not be paid any remuneration . The matter shall be reported to the Chairman for reference to the Administrative Deptt. for such action as they may consider necessary.

Distribution of question Papers

(I)As soon as the sealed envelopes containing question papers have been opened, the Superintendent/ Examiner shall see, before distributing the question papers, that the envelope contain the same question papers as is indicated on the envelopes and in the date sheet. Discrepancies if any, shall be reported to the Secretary forthwith. The Superintendent /Examiner shall also count the number of question papers immediately after opening the sealed envelopes. Discrepancies, if any in the number of question papers, shall also be reported to the Secretary. Report of all such discrepancies shall be signed by the witnesses who sign the prescribed certificates. After distributing the question papers, the Superintendent /Examiner shall keep the balance in safe custody. In no case shall the question papers lie open on the table.

(ii)An account of consumption of question papers shall be maintained on the prescribed form.

Misprint in the Question Paper

The Superintendent/Examiner shall immediately bring to the notice of the Secretary misprints, errors, if any detected, in the question papers .

Permission to leave the Exam. Hall

(i) No candidate shall be permitted to leave the examination hall until the expiry of an hour after the distribution of question papers.

(ii) Candidates leaving the examination hall before the expiry of half the time shall not be allowed to take their question papers with them.

Seating Arrangement

A day before the commencement of the examination, the Superintendent shall attend the centre for making proper seating arrangements. He/she shall so allot seats to the candidates as to render all communications among them impossible. Care should, therefore, be taken to see that:-

I)The candidates from one and the same institution are not seated near one another when they are from more than one institution;

2)The candidates from different institutions and those appearing privately are so seated that candidates of the same institution are not ordinarily permitted to occupy seats in close proximity to each other;

3) The arrangement of seats of candidates is changed everyday?

Note:- Only one person shall be appointed as centre chowkidar in respect of all the examination to be held at the centre both in the morning and in the afternoon, in order to ensure safe custody of the furniture and facilitate the seating arrangement in the two sessions everyday.

Roll Nos. & Photograph

Roll No. of each candidate shall be written on the candidates desk on each day of the examination , to enable him/her to locate his/her seat in the examination hall. Photographs of Regular/Private candidates affixed on attendance sheets be kept open to inspection by the Inspector of centres/ Inspector of Practical Examinations.

Plan of Exam. Hall

The Superintendent shall arrange to get a plan of the examination hall typed, showing the Roll Nos. of the candidates in the order of seats allotted to them on the first day of the examination. The plan shall be pasted outside the hall at a conspicuous place an hour before the commencement of the examination. Similar plans with appropriate changes made from time to time shall be pasted on all the subsequent days of the examination. Copies of all the plans shall be sent to the Additional/Joint Secretary on the termination of the examination.

Arrangement for Urinal

(i)The Superintendent/Examiner shall be particularly careful about making arrangements for urinal and latrines for the use of candidates. A commode and a pot may be provided at a suitable place, near the examination hall, if there in no pucca latrine or urinal nearby. The Superintendent/Examiner shall see that a Supervisor always accompanies the candidate wishing to make use of urinal or latrine while the examination is going on. To prevent any possibility of misconduct the urinal or the latrine must be inspected by the Supervisor each time, before and after the candidate uses it. The Roll Nos. of candidates going out of the hall to use urinal or latrine should be invariably recorded by the supervisors.

(ii) Separate arrangements shall invariably be made for girl candidates appearing at a Centre common to boys and girls. In such a case an extra lady supervisor shall be provided at a centre to accompany the girls to the urinal.

Admission of Candidates

(I) The doors of the examination centre shall be opened each day half an hour before the time specified in the date sheet. All the candidates must be in their seats before the time fixed for the commencement of the examination. Care shall be taken that the examination starts according to radio time.

(ii) The Superintendent may permit a candidate to take the examination, if the candidate is not late by more than 15 minutes on a particular day of the examination.

(iii) The Superintendent shall not admit a candidate to the examination hall after fifteen minutes except under Exceptional Circumstances when he/she is satisfied that the candidate was delayed for reasons beyond his/her control, in which case the Superintendent may provisionally admit him/her provided that the candidate is not late by more than half an hour from the commencement of the examination.

(iv) No candidate shall be admitted to the examination hall for any reasons what so ever, after the expiry of half an hour, during which time no person including the inferior staff shall be allowed to leave the examination hall. The Superintendent shall furnish to the Secretary on the prescribed form a detailed report giving reasons why a candidate was late. The answer book of a candidate who arrives at the centre late by more than fifteen minutes but within half an hour of the commencement of the examination shall be sent as stray answer book. The candidate must sign a declaration to the effect that his/her admission to the examination is provisional and that he/she shall have no claim to have his/her script evaluated in case his/her admission to the examination is not approved.

(v)Late arrival of candidates at the practical examination centres may be permitted by the examiners only upto a maximum of ten minutes on payment of penalty of Rs 5/- by each candidate. The amount of penalty recovered from such candidates shall be remitted to the Board as soon as the practical examination of the concerned group is over.

List of Roll Nos.

(i) Before the commencement of the examination, the Superintendent shall be supplied with a list, showing the Roll Nos. of the candidates allotted to his/her centre of examination, and the subjects/papers offered by them, and also a statement showing the number of candidates appearing in each subject/paper of the examination.

(ii) The Superintendent shall not admit any candidate whose Roll No. does not exist in the list of candidates for that centre or about whom the Superintendent has no instructions under Regulation 18.

Admission Cards

(i) Each candidate is supplied by the Board office with an admission card as an authority for admission to the examination centre. The candidates are to be admitted on production of these cards which shall be collected from the candidates on the first day of examination and returned to the Board office along with other papers on the termination of the examination.

(ii) Each candidate (regular or private ) must be directed to present the card to the Superintendent of the examination centre individually.

Provisional Admission

The Superintendent of a centre may admit a candidate provisionally entirely at the candidate’s own risk and responsibility under the following circumstances even though his/her Roll No. may not appear in the list of candidates, provided that question papers in the subject/ papers offered by the candidate are available at the centre. All cases of such admission are subject to the final orders of the Board.

(i)When a candidate has not been issued an admission card (or received it from the Board) but he/she satisfies the Superintendent by production of original documentary proof that he/she has duly submitted his/her admission form and fee to the Board within the prescribed date, in which case the Superintendent must collect two copies of the photograph of the male candidates with his name, father’s name and examination written on the back and attested by the Superintendent. A copy of the photograph shall be forwarded, on the same day to the Secretary along with a full report including the candidate’s particulars.

(ii)In a city or town where there are several centres of examination it is possible that a candidate to be examined in one centre may, by mistake go to another centre on the first day of the examination. Should there be time as stipulated in Regulation 15 (ii) the Superintendent shall permit such candidate the appear and communist his/her Roll No. and name to the Secretary and the Superintendent of the original centre fixed for such candidate.

(iii)In all cases of provisional admission, the Superintendent must also obtain a written statement from the candidate explaining the circumstances under which provisional admission to the centre has been sought. This statement must also be accompanied with a declaration in the form given below to be submitted to the Secretary immediately for further instructions from him. Answer book of such candidates shall be treated as stray and sent separately to the Secretary by name, each day till further instructions. If no Roll No. had been allotted to such a candidate by the Board the Superintendent shall attach a separate slip to the answer books mentioning the name of the candidate and full particulars of the case.

DECLARATION

1, ---------------------------------------------------------------------------------------------------- son/daughter of ----------------------------------------------------------------------------------------being a candidate listed under Roll No. ------------------------------------------------------------ for the --------------------------------------------------------------Examination do hereby declare that in the absence of any authority issued on behalf of Board by its Secretary, I have solicited the favour of appearing at the centre named below at my own risk and responsibility and that the Board or any member/members of its supervisory or other staff incur no liability what so ever by permitting me to take the examination at his/her centre. I will abide by the orders of the Board whose decision on my case shall be final and binding on me.

Name of the Examination Centre_____________________________________________ ________________________________________________

Signature of the candidate

Name of the Centre

Witness Attested

Deputy Superintendent (Superintendent)

v) In case a candidate does not produce his/her admission card on the first day of the examination, he/she should be directed to produce it on the following day positively provided that his/her Roll No. exists in the list of Roll Nos. If a candidate has lost his/her card, he/she should be directed to get a duplicate one from the Board office on payment of Rs 80/- and produce it on the following day of examination. One who fails to produce the admission card on the following day of his/her examination, he/she shall be allowed to appear in the examination on production of an affidavit of required value duly sworn in before a first class Magistrate in the same form as is given under Regulation 18(v) above.

(vi) In the case of muffasil centres, such a candidate may similarly be admitted provisionally on the first day of examination. In case a candidate has lost his/her admission card, the Superintendent shall realize from him/her a fee of Rs 110/- (Rs 80 +30/- as telegram charges) for intimating the Roll No. telegraphically. The Superintendent shall despatch a reply paid telegram to the Secretary for communicating the Roll No. of the candidate in case he/she has been allowed to appear in the examination.

Dues

All dues collected by the Superintendent /Examiner from the candidates on behalf of the Board must be remitted to the Secretary to avoid complication in the payment of Superintendent’s bill.

List of candidates not Admitted to the exam.

The Superintendent shall submit a list of candidates not admitted to the examination hall giving reasons for refusal of admission in each case

Discrepancy in subject option offered

(I) No candidate can appear in a subject/ option not originally offered in his/her admission form unless a change had been applied for and duly sanctioned by the Chairman before the commencement of the examination,

according to the Regulations. If, however, a candidate insists that he/she had offered a subject or option which is not shown in the list of Roll Nos. supplied to the Superintendent, the latter shall allow the candidate to appear in that subject or option provisionally, subject to the submission of a declaration to the effect that he/she is appearing in this subject/option entirely at his/her own risk and responsibility, and shall have no claim to the evaluation of the answer books in question, unless it is found that the candidate had actually offered the subject in his/her admission form in accordance with the instructions and was eligible to appear there in.

(ii) The Superintendent shall send the declaration obtained from the candidate to the Secretary on the same day along with his/her report. The answer book shall be sent in a separate cover to the Secretary by name, as a stray answer book with a separate forwarding note.

Stray Answer Books

(i) The answer book of a candidate admitted provisionally to an examination for any reasons whatsoever shall be called as stray answer book, and shall be sent separately to the Secretary under double cover the inner one to be labelled as under:-

Subject -------------------------------- Paper ------------------------------

Examination ------------------------- Roll No. ---------------------------

Centre ------------------------------------------------------------------------

Brief reasons for sending the answer book as a stray.

(ii) A forwarding note stating in detail the reasons for sending the answer book as stray shall be placed outside the inner cover.

Attendance

(i) The Secretary shall supply to the Superintendent the attendance

Sheets sheets of all the candidates appearing at his/her centre. These shall be presented to the candidates by the Assistant Superintendent concerned on each day of the examination and the candidates shall fill in the blank columns --- in accordance with the instructions given in the sheet.

(ii) In case a variation is noticed between the signature of the candidate recorded by him/her on a particular day of his/her examination and the signatures already borne on the attendance sheet, the matter shall forth shall be reported to the Secretary along with candidate’s explanation and the answer book of the candidate treated as a stray answer book.

Illness of Candidates

(I) In case candidate falls ill in the examination hall, the Superintendent/Examiner may send for a qualified doctor for his/her treatment.

(ii) The doctor’s fee in all such cases shall be paid by the candidate concerned and not by the Board.

Damage to furniture

Candidate/s attempting to damage the furniture etc. of the centre shall be required to make good the loss besides incurring any other penalty that may be imposed on him/her/ them. The Superintendent/Examiner of the examination centre shall communicate to the Board the name/s Roll No./s and other particulars of such candidate/s.

Directions for the Candidates

A copy of “ Directions for the Candidates” in poster form, be supplied by the Board and shall be pasted outside the examination hall at a conspicuous place.

Misconduct in the Exams.

(i) At each session immediately before the examination begins, the Superintendent/ Examiner shall read out to the candidates present and to the late comers as well the following warning:-

(a) Candidates shall search their pockets and deliver to the Superintendent/ Examiner all papers, books or notes which they may have in their possession.

(b) Candidates shall not attempt to disclose in their answer books their identify in any manner what so ever. They shall not give an indication of their caste or religion.

(c) Candidates shall not write their names or the name of their centre, college , school or district or indicate that they are appearing as private candidates. No sign of mark shall be made anywhere on the answer books to indicate the identity of the candidate;

(d) Candidate shall use fictitious marks like, A. B. C. or X.Y.Z. after the closing subscription in a letter;

(e) Candidates shall write their Roll Nos. on the question papers, nothing except the Roll No. shall be written on the question papers.

(i) The Superintendent/Examiner shall forward to the Secretary on the termination of the examination, a declaration on the prescribed form signed by him/her and witnessed by the Deputy Superintendent, and or any other member of the Supervisory staff, to the effect that he/she did in actual fact read out the instructions to the candidates and called upon them to surrender all papers , books or notes in their possession.

(ii) Any infringement of these directions by the candidates shall be dealt with under Regulations relating to misconduct in examination.

(iii) The Superintendent/Examiner and other Supervisory staff shall carefully read Regulations relating to misconduct in examination.

(iv) The Superintendent/Examiner of the examination centre shall report to the Secretary without delay and in detail each case of misconduct with all available evidence and, with the explanation of the candidate concerned. In calling upon the candidate concerned to explain his/her conduct with reference to the incident concerned, the material facts shall invariably be stated in precise terms.

(v) The Statement may be written by the candidate in the language of his/her choice viz. English, Urdu, Hindi or Punjabi. Under no circumstances shall any statement be dictated to the candidate. If any candidate refuses to give his/her statement the fact shall be noted in the report sent to the Secretary. The relevant answer book and the Superintendent’s/Examiner’s report in the prescribed form shall always be sent together. The report of the Superintendent/ Examiner must be complete and conclusive and must include all known facts and all evidence bearing on the case.

(vi) The Superintendent/Examiner shall send along with his/her report a plan of the hall or room in which the candidate was seated, and he/she shall indicate in the plan by an arrow mark, the direction which the candidate faced.

(vii) The Superintendent/Examiner shall not cover more than one case of misconduct in one and the same report unless the cases are inter-related. Each report shall ordinarily be sent separately along with its answer book.

(viii) Each case of misconduct shall be sent to the Secretary by name, in a double cover properly sealed. In the case of centre the inner cover shall indicate that it is a case of misconduct.

(ix) The case of alleged misconduct should be completed on the day of the examination to which it relates in the presence of all supervisory staff on duty.

Disqualification of officers working at a centre.

If a case of misconduct remains undetected in a centre and is later on brought to the notice of the Board of if a member of the Supervisory staff shows incompetence in the conduct of the examination or the observance of Regulations, the officials concerned i.e. the Superintendent/Examiner, the Deputy Superintendent, the Assistant Superintendent and the Supervisor/Supervisors concerned are liable to disqualification for appointment as members of the Supervisory staff and any other penalty that the Board authorities may deem fit in the circumstances of the case.

Blank answer books & Continuous sheets

(i) Blank answer books shall be supplied by the Board office bearing the stamp of the Secretary.

(ii) The title page of each answer book in respect of examination in which there is the system of Code Nos. shall have a foil and a counterfoil. The candidate shall write his/her Roll No. only on the counter foil and absolutely nowhere else either on the title page or counterfoil or inner pages of the answer book. Any candidate detected in having written his/her Roll No. anywhere else in the answer book or made any sign or mark which may reveal directly or indirectly his/her identity shall be liable to disqualification.

(iii) The answer books are serially numbered and these shall be issued on each day of the examination, in the serial order. The Superintendent shall see that the serial no. of the answer book is recorded by the candidate on his/her attendance sheet on each day of the examination.

(iv)Superintendents are strictly prohibited to give more than one answer book to a candidate in one paper. It a candidate is found to have resorted to use of unfairmeans or guilty of misconduct in the examination, a second answer book can be supplied to him after taking into possession the first one.

(v) Continuation sheets shall invariably be supplied in case the answer book supplied is finished. To avoid detachment of continuation sheets, the candidates shall write on the title page of the answer book the number of the sheets attached and the Supervisor concerned shall, in the presence of the candidate, verify this statement while receiving the answer book, otherwise the responsibility for loss, if any, shall be that of the Supervisor.

(vi) The serial Nos. of continuation sheets supplied to different centres of Examinations for conduct of various Board Examinations shall be maintained by the concerned store keepers in the relevant stock register.

Likewise balances of continuation sheets that may be received back from the centres shall also be entered indicating the serial Nos. there of for facility of record and check.

(vii) Thread for stitching (soft and durable) shall be supplied to stitch the continuation sheets inside the cover of answer books. Supervisors are instructed to see that the continuation sheets supplied to the candidates are stitched properly.

(viii) The Superintendent/Examiner shall keep a regular record of the blank answer books utilized every day in every paper/subject and shall strike balances per meeting for the information of the Inspector of the examination centre who may check the account any time. The prescribed form shall be submitted to the Board office duly filled in, along with the Superintendent’s bill at the close of the examination.

(ix) The Supervisor concerned is required to keep a regular account of the continuation sheets issued by him/her to the candidates and mention the number of continuation sheets used by the candidates in each answer book. Each such entry shall be countersigned by the candidate and the Supervisor. A statement of such account shall be sent to the Board office.

Wrong Roll No.on an Answer Book

(I) Candidates, sometimes, either through carelessness or inadvertence, omit to or write wrong Roll Nos. on the answer books. Such an omission or mistake, if left unnoticed by the Superintendent/Examiner, causescomplications. To avoid such a situation the Superintendent/Examiner must take special care to compare the Roll Nos. written on the answer books with those given in the list of candidates supplied by the Board.If any answer-book with a wrong Roll No. is discovered in the course of this comparison or otherwise, it shall be treated as a stray answer book.

(ii) The Superintendent/Examiner shall also ask the candidates in the examination hall to be particularly careful in writing their Roll Nos. correctly and legibly on the counterfoil of the answer books. The attention of the Supervisors shall also be drawn to the relevant provisions in the Regulations under the heading “ Duties of Supervisors”

(iii) Ten minutes before the expiry of the examination every day, the Superintendent/Examiner shall ask the candidates to see that they have written the correct Roll Nos. on their answer books.

Stamping of Answer Books

Unless otherwise authorised by the Chairman, the Deputy Superintendent shall affix during the examination hours (and in no case before the commencement of the examination) the stamp of the Board supplied to the Centre by the Board office, inside each answer book soon after the commencement of the examination on each day of exam. Likewise, he/she shall affix the stamp on each continuation sheet or graph paper or any other papers issued to a candidate. Each answer book shall bear such stamp on different pages.

Collection of Answer Books

The Superintendent/Examiner shall close all exits ten minutes before thetime allotted for each paper is due to end. During this interval no candidate shall be allowed to leave the examination hall .As soon as the time is over,the answer books shall be collected, checked and counted . Under no circumstances shall the candidates leave their answer books on their table (desks). They should must hand over these to the concerned Supervisors. The candidates shall remain in their seats until the answer books have been collected by the Supervisor concerned and they are permitted to leave the hall . No candidate shall be allowed to remain in the Examination hall afterwards. The Supervisor shall then serially arrange the answer books of the candidates allotted to them and hand over these to the Superintendent/Examiner or the Deputy Superintendent. Care should be taken to insert in lieu of the answer book of each absentee, a slip bearing his/her Roll No. at the appropriate place in the series. Supervisors shall see that even a candidate who does not attempt any part of the question paper does nevertheless submit the answer book bearing his/her Roll No. and other particulars on the title page. Such answer books should be Superscribed “ Not Attempted” by the Superintendent/Examiner or the Deputy Superintendent of the centre. The Superintendent/ Examiner and other Supervisory staff shall see that no candidate leaves the hall/room without handing over his/her answer book.

Filling up of memos for the Secretary

(i) The memo for the Secretary in case of answer books bearing Code Nos. and in other cases the memo for the examiner must be filled in correctly on the prescribed form giving all details for each paper. The Roll Nos. of candidates whose answer books are dispatched must tally with those given on the answer books and the list of candidates supplied by the Board. Roll Nos. of the candidates who are absent must be correctly mentioned in the memos.

(ii) The memo,duly filled in, shall be placed inside the sealed packet of answer books after each session of the examination.

Dispatch of Answer Books

(i) The answer books in each paper shall be arranged serially and tied. together securely after which the answer books shall be packed in waste paper and wrapped in a cloth cover which shall be properly sealed. The cloth cover shall bear the following particulars:-

(a) Name of the Examination

(b) Centre No: and name

(d) Number of answer books.

(e) Date of the Examination:-

(ii) All the answer books pertaining to a particular paper whatever their number be, shall be packed script wise unless otherwise instructed.

(iii) The Superintendent of each Centre located in Srinagar or Jammu shall dispatch on each day through his/her Assistant Superintendent or in exceptional cases through any other member of the Supervisory staff/ official of the Board deputed for he purpose. Needs to the rewritten to accord with the-- to the Joint Secretary ( Secrecy) to the nearst Police Station Board officials deputed for the purpose immediate of termination of an exam on all day of exam. packages of answer books collected, at the place fixed by him for the purpose, immediately after the examination is over.

(iv) The Superintendents of Centres outside Srinagar/Jammu shall send the packages of answer books to the Joint Secretary ( Secrecy) by name by registered parcel post the same day when the examination in a particular paper is held. In the afternoon session the sealed packages shall be posted the same day by Registered post for which the Board may reimburse extra charges to the post offices to receive the packets beyond 5 P.M. Wherever such postal facilities are not available the superintendent shall deposit the answer packets duly sealed with the nearby police station for the night for safe custody and immediately post them the next day or as may be directed by the concerned Joint Secretary Secrecy from time to time.

The packets of answer books of the examination centres outside Srinagar/Jammu may also deposited in the manner prescribed under Regulation 34 (iii) above wherever possible.

Supervisory Staff

(i) The strength of the Supervisory staff at each centre of Examination under the Superintendent shall be as given under Regulation 40(XV) of Chapter X.

Provided, however, that irrespective of the number of candidates, there shall always be present on each day of examination at least two persons, the Superintendent and the Assistant Superintendent.

(ii) An Assistant Superintendent shall be engaged at each centre of examination on all the days of examination in addition to the number of Supervisors permissible under rules; provided that he/she shall perform the Supervisory duties also in addition to his/her normal duties when the number of examinees is less than the required number as given under Regulation 40 (xv) of Chapter X.

(iii) The strength of the Supervisory staff shall be according to the No. of candidates given in the Centre statement.

(iv) Regulation 35(I) applies to each hall. Where rooms are engaged at least two Supervisors are allowed for each room irrespective of the number of candidates seated in the room. The number of rooms used and the number of candidates seated in each room must invariably be stated in the Supervisor’s bill under each date.

(v) In a combined centre, a lady Supervisor shall also be appointed

(vi) If view of the peculiar nature of accommodation or for other special reasons when extra Supervisors are required, previous sanction of the Add/ Joint Secretary is necessary. In Centres outside Srinagar or Jammu city, in exceptional circumstances, when the sanction of the Add/Joint Secretary cannot be obtained in time, the Superintendent may engage the necessary additional supervisory staff with the approval of the Inspector of Examinations. Such appointments shall be subject to the sanction of the Add/Joint Secretary .

Allotment of Turns

The Superintendent shall see that the number of turns are equally distributed amongst the Supervisors. A duty chart of the Supervisory and other staff shall be maintained for inspection by the Inspectors of Centre.

Approval of Substitute

(i) In case a member of the Supervisory staff does not report for duty or for some reasons cannot undertake the work, the Superintendent shall appoint a substitute, who should , as far as possible, belong to the same institution from which the earlier appointment was made. The names etc. of such substitutes must be forwarded to the Add./Joint Secretary for confirmation as soon as an appointment is made.

(ii) No person shall act as Superintendent, Deputy Superintendent, Assistant Superintendent or as any other member of the Supervisory staff when a relation of his/her is taking the examination at the particular centre assigned to him/her.

Other Staff

Superintendent/Examiners shall invariably appoint the other staff such as Daftaries, Waterman, Chowkidars and Sweepers required for the conduct of examination in consultation with the Head of the Institution where the centre is located preferably from the staff of that very institution.

Record of Assignment and Duties

The Superintendent shall keep and preserve at least for six months a detailed statement regarding assignment of duties to each number of the supervisory staff showing Roll Nos. which the latter was supervising on each day.

Certificate regarding Duties Assigned

the Superintendent shall give a certificate to each member of the Supervisory staff showing the number of sessions for which he/she has worked. This certificate shall be attached with the T. A. bill when such a claim is preferred.

Declaration by the Supervisory Staff

The Superintendent/Examiner shall obtain a declaration from the Deputy Superintendent, Assistant Superintendent, Supervisors and other staff that there were no relations of theirs appearing from the centre.

Duties by the Superintendent shall Supervisory Staff

(i) One day before commencement of the exam, the read over to each member of Supervisory staff the duties as prescribed in these Regulations and obtain from each member of the Staff a declaration to the effect that the duties have been explained to him/her. In case of a person appointed during the course of the examination a similar declaration shall be obtained from him/her.

(ii) Any Superintendent/Examiner or any member of the Supervisory staff who commits a breach of trust shall are legal or departmental action or both.

(iii) The Deputy Superintendent and Supervisors must report themselves to the Superintendents at 11 a.m. on the day preceeding the examination at the centre of examination. On the day of examination they shall reach the centre, when on duty, at least half an hour before the commencement of the examination.

Deputy Superintendent

(i) The Deputy Superintendent shall assist the Superintendent in the conduct of the examination , especially in the supervision of side rooms and if found necessary shall perform any of the duties of the Superintendent temporarily, under his/her instructions. He/she is excepted to take charge of the examination in case of any accident to the Superintendent.

(ii) He/she must contact the Superintendent of his/her centre as early as possible, so that he/she can be present when the Superintendent opens the parcel containing envelopes of question paper one day before the examination. He/she must see that the parcel is intact and that it has not been tampered with in any manner whatsoever.

(iii) He/ she must help the Superintendent in checking the envelopes. He/she and the Superintendent have to satisfy themselves that they have all question papers for the subjects of the examination at their centre and that the number of question papers for each day is sufficient

(iv) He/she shall, invariably, be one of the witnesses to the opening of the envelopes of question papers. He/she shall examine the seals and the condition of the envelopes carefully every time and satisfy himself/herself that these are in the same state as were seen by him/her on the first day. He/she must make sure that the envelopes to be opened pertains to the date and paper indicated in the date sheet. The entire responsibility of opening the correct envelope is that of the Superintendent. He/she must remember that assistance of the Deputy Superintendent does not mitigate his/her responsibility or relieve him/her of it to any extent whatsoever. At the same time it should be clear that if it is found that the Deputy Superintendent was not careful in scrutiny of the envelopes or if a wrong paper was distributed he/she too shall be deemed to have been guilty of gross negligence and his/her name shall be reported to the appropriate Board authority for disqualification for the future and/or any other action which may be considered necessary.

(v) He/she shall not leave the station without the permission of his/her appointing authority and shall take over the duties of the Superintendent in case of any accident to the Superintendent and report the matter by wire or telephone or tax to the Secretary and confirm the report in writing.

(vi) The Deputy Superintendent shall affix the stamp of the Board on every answer book and continuation sheet in strict accordance with Regulation 31.

Asst. Superintendent (clerk)

(i) The Assistant Superintendent shall be required to do all the clerical work under the direct supervision of the Superintendent.

(ii)He/she shall not leave the examination hall or do any other work not assigned to him/her by the Superintendent.

(iii) He/she shall help the Superintendent in the dispatch of answer books.

(iv) He/she shall keep a record of the attendance of the Supervisory staff and the candidates and prepare their bills etc. at the close of the examination in addition to the duties assigned to him/her by the Superintendent from time to time.

(v) He/she shall perform the supervisory duties when the number. of examinees is less than10, in addition to his/her normal duties.

Supervisor

(i) A supervisor must see that every candidate takes his/her proper seat and writes his/her correct Roll No. in figures as well in words and other particulars of him/her on the title page of the answer book. Roll Nos. must be written on the specified portion only on the title page and no where else.

(ii) Each Supervisor is expected to supervise about 30 candidates.

(iii) The Supervisor himself/herself cannot allow a candidate into the examination hall after the question paper has been distributed, except with the express permission of the Superintendent.

(iv) No. Supervisor should speak or allow any one else to speak to any candidate in his/her room, after the question paper has been distributed. No, supervisor should disturb candidates by unnecessarily halting near them and trying to read their answers except in case of suspicion of resorting to unfairmeans/misconduct. He/she is expected to see that the candidates are promptly provided with blank answer books, continuation sheets, water, etc. etc.

(v) Supervisor shall not allow any candidate to bring into the examination hall the cover of the ink-pot , blue black ink alone shall be used by the candidate while writing the answers.

(vi) The Supervisor shall keep moving about in his/her room and shall not read a book or knit while supervising. No male supervisor is permitted to sit during the examination time except with the permission of the Superintendent. Women Supervisors may sit down for a few minutes at intervals.

(vii) The Supervisor shall distribute blank answer books to the candidates after they have taken their seats. No candidate shall be allowed to leave his/her seat after he/she received the answer book save as otherwise provided in these Regulations until the expiry of half the time after the distribution of the question paper. Only one answer book will be issued to a candidate in a question paper, save as otherwise provided in the regulation

(viii)Before distributing the question papers to the candidates, the Supervisor shall see that the correct paper according to the date sheet is given to him/her for distribution. Should he/she find a wrong question paper, it must be returned to the Superintendent immediately without reading.

(ix) No question paper shall be taken from any candidate for reading it.. As soon as the Supervisor has finished distribution of the question papers, balance if any, shall be returned to the Superintendent without reading them. No question paper is to be given to any outsider under any circumstances.

(x)The Supervisors are responsible for the safe delivery of the answer books of the candidates supervised by them to the Superintendent. They shall see that the answer books and continuation sheets, if any, of each candidate are properly stitched together, that the answer books delivered to the Superintendent are serially arranged and that no candidate leaves the room without delivering his/her answer book even if no question is attempted and that an absentee slip, is inserted in place of the answer book of an absentee.

(xi)In no case shall a member of the Supervisory staff make a change in the Roll No. of a candidate. Answer books with doubtful Roll Nos. shall be sent separately to the Joint Secretary by the Superintendent.

(xii)The Supervisor shall see that no candidate makes use of notes, attempts to copy from another candidate, or has in his/her possession or in his/her desk any book or papers not issued in the examination hall. If he/she happens to find a candidate committing misconduct he/she take possession of any book or article so used and report the matter to the Superintendent and sign the answer book and any other documents as the Superintendent may direct.

(xiii) Absence of a Supervisor without the written permission of the Superintendent or change of centre by a Supervisor (by absenting himself/herself from where he/she is appointed and getting himself/herself appointed at another centre) without the written permission of the appointing authority shall be treated as serious breach of discipline for which action shall be taken against him/her.

(xiv) A Supervisor shall obtain a certificate from the Superintendent showing the number of sessions he/she worked in the examination.

Note:- In case of any other difficulty or emergency not covered by the above Regulations, the Superintendent may be consulted and his/her decision obtained.

Posting of Supervisor

The Superintendent shall see that the Supervisors are from a particular institution. The Supervisors shall change their places of duty every day. In case no Supervisor has been appointed by the Board, the Superintendent should take the initiative and appoint the Supervisory staff within the sanctioned strength in consultation with the Head of the institution where the centre is fixed.

Rates of Remuneration To Supervisory Staff

The remuneration payable to the Supervisory staff is given in Appendix-1

Leaving the Station stations

(i) From the time Superintendents /Examiners reach their Without Permission of examination up to the time of the conclusion of the examination, they shall consider themselves to be the agents of the Board and shall not therefore leave the station during the examination days without the previous permission of the Secretary.

(ii) In case of centres situated within a radius of 13 kilometers from the residence of the Superintendent/Examiner and where suitable accommodation for the Superintendent/Examiner is not available, he/she may with the previous permission of the Secretary reside at his/her headquarters but it shall be his/her responsibility to reach the centre at least one hour before the commencement of the examination each day. In such cases, the Superintendent/Examiner shall be entitled only to the actual bus fare (both ways) and shall not be entitled to claim daily allowance.

Leaving the Examination Centre

The Superintendent/Examiner shall not leave the centre during the time allotted for each Subject/Paper . He /she shall , on no account, speak or permit any one at the centre to speak to a candidate on any subject pertaining to the question paper during the hours of examination except for the purposes of correction of misprints or other errors likely to mislead the candidates.

Admittance of Visitors to the Exam. Hall

No visitor other than the officers of the Board authorised that as Inspectors and or Vigilance officers shall be allowed to enter the centre during or the examination unless specific instructions are issued by the Secretary.

Infringement of Rules

On the conclusion of the examination, the Superintendent /Examiner shall submit to the Secretary a report in duplicate on the prescribed from about the conduct of the examination at the centre pointing out infringement of rules, if any notice, either by himself/herself or by any member of his/her Supervisory staff or candidates. Infringement of rules if any, shall be reported immediately to the Secretary. (He/she shall with his/her bill questionnaire duly signed).

Logarithmic Tables

The Superintendent/Examiner shall obtain the logarithmic tables from the Head of the Institution in which the examination is held or from the Secretary. These shall be returned to him/her after the examination is over.

Use of mini Electronic

Candidates appearing in any examination are allowed to make use of Mini-Electronic Computer/calculator in any subject to solve Computer Calculator mathematical problems

Return of Furniture and Stationary

(I) The Superintendent shall be particularly careful in returning the furniture borrowed by him/her from the various institutions for the conduct of the examination immediately after the termination of the written examination unless otherwise instructed. Receipts for return of furniture shall invariably be obtained from the authority of the concerned institution. In case of any breakage or damage to the furniture, the Superintendent shall give to the institution a certificate interesting the detail of such damages and the circumstances under which it was caused. A copy of this certificate shall be sent to the Secretary as well

(ii) A separate report on the prescribed form containing an account of blank answer books shall be submitted to the Secretary immediately on the termination of the examination by the Superintendent. The Superintendent shall immediately after termination of examination deposit the balance of blank answer books and continuation sheets and stationery articles left over on the termination of the examination with the Board office against a proper receipt.

Contingent Expenses

The Superintendent is expected to make arrangements for the examination under his/her charge efficiently. There shall not be any wasteful expenditure. Articles purchased for the examination, if any, as sanctioned by the Add/Joint Secretary from time to time shall be deposited on the termination of the examination with the Head of the Institution unless otherwise instructed by the Board. At least four lists of such articles deposited shall be prepared. One copy shall be sent to the Secretary and Joint Secretary for record, another shall be attached with the contingent Bill and the third should be given to the Head of the Institution where the Examination was conducted.

Advance to Head/ Superintendent

The Superintendent shall be paid an advance as may be sanctioned from time to time, to meet the contingent expenses at the Examination centre.

Articles supplied by the Board for the conduct of exams.

(i) The following articles shall be supplied to the Superintendent by the Board office:-

(a) Answer books,

(b) Continuation Sheets;

(d) Drawing Paper;

(e) Tracing Paper;

(f)Packing Cloth; and

(g)Logarithmic Table

(i)Inspection Performa

(ii) The use of the following articles shall be regular as shown below:-

(a) Packing Cloth: One metre for each packet containing more than 150 answer books; 75 centimetres of cloth for each packet of about 125-150 answer books and forty (40) centimetres for a smaller packet.

Item of Expenditure for which sanction

(I) A flat rate as may be notified from time to time will be allowed for purchase of the following articles:-

i)Stitching thread;

ii)Thread reel;

iii)Sutli

iv)Stamping ink;

v) Needles;

vi)Gharas tumblers;

vii)Glass tumblers;

viii)Candle sticks;

ix)Match box;

x)Waste newspaper for packing of answer books and pasting on glass panes and

xi)Gum and sealing wax, card board, etc.

(ii) The Superintendents are, however, expected to use the articles in consistent with efficiency and economy. They will not be required to furnish vouchers for payment of the above amount. A certificate to the effect that this amount has actually been spent for the articles mentioned above will suffice. The Superintendents are requested to use their own knife, scissors and stamp pad for which no payment will be made by the office.

Previous Sanction

(i) Previous sanction for expenditure on postage of ordinary and registered letters and parcels, railway freight and octoroi expenses is not required, but actual payees receipts must always be attached with the bill.

ii) Previous sanction of the Secretary for appointment of night chowkidar is not necessary. Only Superintendents appointed at out-station are allowed to employ a night chowkidar for safe custody of question papers for days of written examination.

iii) Previous sanction of the Add/ Joint Secretary for the following expenditure shall immediately be obtained on the prescribed form (in duplicate)

a) Arrangement for urinal: only one pot and one commode (eastern) per urinal at a cost not exceeding Rs 20/- is permissible where pacca urinals are not available nearby. At a combined centre for boys and girls two separate urinals should be arranged at a cost of 40/-.

b) Cartage and cooliage: when carts and coolies are engaged to transport the furniture to and from the hall, the number of carts/coolies, the rate fixed by the municipality and the capacity of catch cart/ coolie to carry the number of pieces of furniture must invariably be mentioned while asking for sanction.

c) Kanats for pindah arrangements, if necessary . The number of knats required for and the rate of hire per day should always be mentioned.

(iv)These items shall be admitted only on a certificate of the Inspector of the Centre concerned.

Cooling and Heating Arrangements

Cooling and heating arrangements are not permissible save with the special sanction of the Chairman.

Lumpsum Amount for Stationery for Superintendent and Asstt. Superintendent

(i) The Superintendent shall be paid a lumpsum amount as notified from time to time for the stationery articles, such as those mentioned below, for his/her personal use and that of the Assistant Superintendent.

(a) Plain paper

(b) Pen ink

(d) Tags

(e) Pencils

(f) File cover

(ii) The Superintendents shall be required to furnish a certificate to the effect that the amount has actually been spent for the purchase of the articles mentioned above.

(a) The details of the expenditure incurred on account of postage on registered letters, registered parcels and ordinary letters shall be given separately on different statements. The expenditure on ordinary postage should always be supported by certificates of posting and the other statements shall invariably be supported by postal receipts. (The items should be total and signed by the Superintendents).

(b) The appointments of inferior staff shall always be made in accordance with the Regulations. No payment will be made for additional inferior staff except when it has been appointed with previous sanction, a copy of which must be enclosed with the bill.

(c) As regards expenditure incurred under Regulations 58 and 59 a certificate from the Superintendent to the effect that the amount has actually been spent must invariable be attached with the bill failing which the expenditure billed for will be disallowed. It may be noted that no payments beyond the maximum prescribed under these Regulations shall be allowed in any case.

(d) As regards miscellaneous expenditure the Superintendents are required to charge for those items of expenditure only for which proper sanction has been obtained and enclosed with the bill. None of item of expenditure shall be included in the bill for which sanction has not been obtained.

(e) The Superintendent shall note that expenditure shown in the bill must always be supported by vouchers, as mere cash memo is not valid for acquittance of payments. The receipts of the payee much invariably be obtained on the face of the memo, bearing the words “ Received the payment in full’.

(f) Conveyance to Superintendent will be paid at the rate as given in Appendix-1

(g) The bill must be signed, stamped and receipted at the places meant for the purpose.

List of Documents to be Received/Returned by the Superintendent

(i) The list of papers etc. that the Superintendent must receive from the Board is giving in Appendix 7.

(ii) The list of papers that the Superintendent is required to return to the Board is given in Appendix 8.

Automatic Deductions

The scale of automatic deductions, from the remunerations of Superintendents for various irregularities is given in Appendix 2.

CONDUCT OF EXAMINATION

1. Superintendent

2. Deputy Superintendent

3. Assistant Superintendent

4. Supervisor

i) Teacher

ii) Master/School Lecturer

5. Daftari

6. Chowkidar

7. Waterman/woman (one per centre)

8. Sweeper

i) Rs. 100/- per paper (Languages, Addl. Optional).

ii) Rs. 200/- per paper of non-language subjects.

iii) Rs. 50/- per language for translation into other languages.

200/- per paper

125/- per paper

60/- per paper

50/- per paper

Rs. 80/ + Rs. 20/- and T.A and DA. per session of Examination, inclusive of conveyance.

Rs. 50/- per Session

Rs. 40/- per Session

Rs. 35/- per Session.

Rs. 45/- per Session.

Rs. 20/- per Session

Rs. 13/- per Session

Rs. 15/- per Session

Rs. 13/- per Session

9. Contingent Charges: -

Thread, Sutli, Needles, Bucket, Tumbler, Gum, Sealing wax, Setting of Urinal, Stationery articles such as pins, tags, pencil, etc.

10. Seating arrangement / plan

11. Carriage of Stationery to and fro: -

i) Excluding Muffasil area

ii) Muffasil Admissible under rules.

12. Carriage of sealed packets of answer books from, Centre to Board/Post office/ Police Station/ Collection Centre.

13. Carriage of sealed packet of answer books from Muffasil centre to Board Office.

14. a) Inspection fee for inspector not below the rank of Section Officer for Secondary School Examination

b) Inspection fee for Inspector/ Vigilance squad not below the rank of the Assistant Secretary and equivalent for the Higher Secondary Part-I and Part –II Examinations.

15. Academic Inspection fee for affiliation/ informal assessment record.

16. Postage.

17. Amanuensis

Rs. 125/- in lump-sum per centre subject to the production of certificate of expenditure by the Superintendent

Rs. 20/- for full examination.

Rs. 60/-

Rs. 100/-

Rs. 10.00 per day Session of Examination

Rs. 20/- Per day of examination plus actual Bus fare.

Rs. 70/- per Session of Examination per individual, plus conveyance/ T.A./D.A as admissible under rules.

Rs. 70/- per session of examination per individual, plus conveyance /TA/DA as admissible under rules

Actual expenses incurred.

Rs. 18/- for helper per session of Examination

Note: - Pony charges will be allowed at such places only where admissible under rules on production of a certificate from the Tehsildar of concerned area to the effect that the pony had actually been engaged and at approved rates.

Actual Bus fare and T.A and D.A as admissible under rules will be allowed only for journeys beyond 13 Kms.

18. Laboratory/ Tabla assistant Rs. 25/- per Session of Exam.

19. Laboratory bearer Rs. 15/- per Session of Exam.

NOTE:- All the above mentioned rates have been revised .For revised rates contact Accounts section KD/JD